Nursery Ratio Calculator
Use this simple nursery ratio calculator to work out the minimum number of staff you may need for children under 2, 2-year-olds and 3 to 5-year-olds in England.
Staff ratio calculator
Enter Number of Children
Add the number of children in each age group. If you have approved level 6 staff working directly with the 3 to 5-year-olds, enter how many below.
You have 5 free calculations before email unlock.
Your result
Minimum Staff Needed
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How to use the Nursery Ratio Calculator
Just enter the total number of under 2s, 2-year-olds and 3 to 5-year-olds you have, then let the calculator work out the minimum staffing ratio.
If you have a member of staff who can work to a higher ratio because they hold an approved level 6 qualification, only include them if they are working directly with the 3 to 5-year-olds.
This calculator is designed for nurseries, pre-schools and childcare on domestic premises that operate in England.
Nursery Staff Ratios Used in This Calculator
Please always check the latest EYFS statutory framework and qualification requirements before making final staffing decisions.
Nursery Ratio Best Practice
Please note that this is a whole-setting calculator. In real nursery practice, you may still need more staff than the minimum number shown.
You need to think about how staff are deployed across rooms, how breaks are covered, whether staff have the right qualifications, whether children have additional needs, and whether supervision remains strong throughout the day.
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Ratios are only one part of opening and running a safe, successful nursery. If you need support with Ofsted registration, staffing, premises, policies or planning, I can help.
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Book a ConsultationNursery Ratio Calculator FAQs
Is this nursery ratio calculator free?
Yes. You can use the calculator for free. After 5 calculations, you will be asked to enter your email to unlock unlimited free use.
Does this calculator replace EYFS guidance?
No. This calculator is a helpful planning tool, but it does not replace the EYFS statutory framework, Ofsted expectations or professional judgement.
Should I always staff at the minimum ratio?
Not always. You may need more staff depending on children’s needs, staff breaks, room layouts, safeguarding, SEND needs and daily routines.